Velosio accommodates growth with accounts payable automation

About Velosio

Velosio is a Microsoft business applications partner headquartered in Columbus, Ohio. It specializes in implementing and supporting Dynamics 365, helping mid-market companies modernize their ERP and CRM systems. With over 30 years in the industry, Velosio is one of the largest Microsoft Dynamics partners in North America and has been recognized as a top Microsoft Partner of the Year.

Background

Business growth often results in increased workload for employees across all departments, especially for those working in accounts who are processing and approving invoices. For example, when Velosio expanded, it became increasingly difficult for the accounts payable team to work through transactions efficiently.

“We had a very manual invoice approval and AP posting process,” said Bryan Redic, controller at Velosio. “Our AP team would track invoice approvals via email and then post invoices into our ERP once approved. The team would also attach a screenshot of the invoice approval to the AP entry along with the PDF invoice. Not only was this a tedious process, there was no visibility into received but unapproved invoices.”

Implementation and Outcome

Recognising the value of accounts payable (AP) automation, Velosio implemented Truvio's AP Automation solution, which leverages various features within an enterprise resource planning (ERP) system to automate approval workflows and posting invoices.

Truvio AP Automation is an AP and invoice process automation solution built specifically for Microsoft Dynamics 365. It helps businesses to automate their invoice process, lower processing costs and increase visibility, control and process efficiency.

Truvio worked with Velosio for a total of three months, beginning the project by looking into Velosio’s business from an AP perspective and researching how its ERP system worked. “The team learned our current process, understand who did what, when, and how,” said Redic. “This made the next phases of the project much easier.”

Next, Truvio implemented the solution and configured the tool to ensure that it addressed Velosio’s specific needs.

This article was originally published in the Autumn 2023 issue of Technology Record.