Bremworth backs their carpets with Truvio AP Automation

About Bremworth

Bremworth is a premium rug and carpet company with three manufacturing facilities in Auckland, Napier and Whanganui and over 400 staff across Australia and New Zealand. As part of their digital transformation to D365 Finance and Operations in 2019, Bremworth implemented Truvio AP Automation to replace their manual Accounts Payable processes. 

Shedding a Manual AP Process

Before ExFlow, Bremworth’s vendor invoices had to be photocopied, pink slips had to be physically signed and everything was managed in spreadsheets.

“We would have to walk around the office reminding staff to fill things in properly or code them correctly. It was very manual and time consuming” explains Trevor Jones, Group IT Manager.

Following a recommendation from their Microsoft Partner Fusion5, and having evaluated several other AP Automation solutions themselves, Bremworth chose to implement Truvio AP Automation into their D365 Finance and Operations environment.

The Truvio Rollout

Bremworth rolled out Truvio AP Automation gradually, starting with domestic supplier invoices. Truvio had a consultant onsite in Bremworth’s office for a week working collaboratively with Fusion5 to implement the solution.

“We were a little bit worried at first, but we all worked really closely and Truvio did an amazing job. The consultant’s knowledge was excellent and the project ran pretty smoothly” explains Jason.

Initially the Bremworth’s finance team were validating invoices manually in Truvio Data Capture before they were imported into D365, however with many of their invoices coming from trusted suppliers, Bremworth was soon comfortable moving to a more touchless process. As staff grew familiar and confident with the new automated, digitised AP process, Truvio AP Automation was soon rolled out to two additional entities.

The Truvio Advantage

Truvio AP Automation has brought many tangible benefits such as being able to close off month end within 3 days, a task that previously took 1-2 weeks. It’s also gone a long way to helping the finance team achieve their payment KPI, without increasing headcount. In fact, when AP staff have left the organisation, Bremworth states they aren’t “rushing to replace them”.

The benefits of Truvio are not restricted to Bremworth’s AP team, with approvers also enjoying a more efficient process and warehouse employees not having to move boxes of archived invoices around. “The impact of Truvio AP Automation helping when we need to do a query on an invoice is pretty significant” says Trevor.

A Resilient Future

As Bremworth adapts to changes in market conditions, they plan to utilise more of Truvio's included functionalities. When the recent floods in New Zealand disrupted Bremworth’s local yarn supply, the business had to start importing from international yarn manufacturing plants. To accommodate this unforeseen change of business processes, Bremworth has plans to roll out Truvio's landed cost module in the near future, which extends the natural capabilities of D365FO.

“There’s no way our AP team would ever go back to doing things the long, arduous way” says Trevor.